Wellsys Privacy Policy

 

 

 

 

Privacy Statement for Wellsys (Pty) Ltd
Introduction
Wellsys (Pty) Ltd (‘We’, ‘us’ and ‘our’) cares about the privacy, security and safety of our customers’
(‘you’ and ‘your’) personal information. We take our responsibility to protect your personal
information very seriously. This notice explains how we collect, use, share and protect your personal
information, as required by the Protection of Personal Information Act (POPIA). Using our services
and any disagreements about your privacy are subject to this notice.

As our business grows and changes, we may need to update this notice to reflect those changes. If
changes affect you personally, we will try and contact you directly because it is important to us that
you understand at all times how your personal information is used. Please make sure that we always
have your latest contact details.

The meaning of processing your personal information
To help you understand this notice, we include the explanations of the terms ‘personal information’
and ‘process’ as used in POPIA:
• Personal Information and Special Personal Information is any information relating to an
identifiable living or juristic person. Some examples are: race, gender, marital status, nationality,
age, physical or mental health, disability, language, education, identity number, telephone number,
email, postal or street address, biometric information and financial, criminal or employment history.
• Process means any operation or activity, whether automated or not, concerning personal
information, including: collection, receipt, recording, organisation, collation, storage, updating or
modification, retrieval, alteration, consultation, use, dissemination by means of transmission,
distribution or making available in any other form, merging, linking, as well as blocking, degradation,
erasure or destruction of information. “Processing” will have a similar meaning.

Why we process your personal information
We have to process some of your personal information in order to provide you with our services,
and also as required by tax and other legislation. For example: When you use one of our services or
products, we collect your name, contact information and payment information to complete the
transaction. Your personal information is also gathered through our website and other channels we
use to distribute, communicate and deliver our services. We use your personal information in order
to do the following:
• identify you
• process your requests or instructions
• follow the laws of South Africa
• detect and prevent fraud

Because of the nature of our business, we sometimes use other parties like our operators, suppliers,
service providers, vendors, and administrators who in turn process your personal information.
When we share your personal information
In order to provide our services to you, we may share your personal information with other industry
bodies, credit agencies and our service providers / vendors.
These are some examples of when we will share your personal information:
• When required by any regulatory authority.
• When required by legislation or any legal process.
• To protect and defend our rights and property, including our intellectual property.
• When you have given us direct permission to do so.
We will never sell your personal Information or share it with other parties for their own marketing
use, unless you have given permission.

Some information is automatically collected
When you use any of our digital channels like websites and apps, we receive and store information
generated by your activities (usage data gathered by cookies) and other information that are
automatically collected from your browser or mobile device. Most of this data is generally not
personally identifiable. However, some of this data, either alone or when linked with other
information, may allow your identity to be discovered. We treat this combined data as personal
information and we protect it accordingly.
• Cookies are small text files that are created when you view a website. They gather usage
data which includes information about the sites you visited, the number of times you visit, the date,
time and length of your visit, which products or services you viewed and which areas of the site you
visited. We may assign you one or more unique identifiers to help keep track of your future visits.
• Other information automatically collected may include your IP address, browser type and
version, preferred language, geographic location, wireless or Bluetooth technology on your device,
operating system and computer platform.

Information collected through online advertising
We sometimes use service providers to help us deliver our advertisements and other online
communications. To understand which types of offers, promotions and advertising are most
appealing to our customers, these service providers may collect and use some of your personal
information. This information is aggregated and cannot be linked to you.
• Data aggregation is any process in which information is gathered and expressed in a
summary form using specific variables such as age, profession, income and interests.

How we protect your data
We take every reasonable precaution to protect your personal information (including information
about your activities) from theft, unauthorised access and disruption of services. Our security
controls are designed to maintain an appropriate level of data confidentiality, integrity, and
availability. We regularly test our website, data centres, systems, and other assets for security
vulnerabilities.
However, we cannot guarantee the security of any personal information that you willingly disclose
online. Please note that we process and collect your personal information when you use our
website, contact us electronically or complete a quotation or application form online. When you use
any of our online services, you will be given a username and password. Always keep this information
safe and never disclose it to anyone.

Receiving marketing from us
We may still communicate with you regarding things like service updates, product changes,
responses to service requests and for other transactional or administrative purposes.
Accessing, changing or removing your personal information
You may ask us to access, change or remove your personal information from our records.
Contact us
If you have any questions, or you want to update your personal information or preferences, please
contact our Office on the details below:

Deputy Privacy Officer:
Mr R Yellin
083-825-4924

Physical address
Unit 9, Graphite Industrial Park
Cnr Commerical & Fabriek Street
Strydompark, Randburg,2169

Website: www.wellsys.co.za
www.wellsys.co.za

Tax No. 9385137170. Company Reg. 2012/073744/07. VAT No.
4020261048